When applying to register with the Ontario College of Pharmacists, applicants must declare that their past and present conduct demonstrates they are of good character.
This means, applicants must have:
- No charges or convictions for an offence in any jurisdiction
- No findings of professional misconduct in any profession or occupation
- No findings of incompetence in any profession or occupation
- No findings of incapacity in any profession or occupation
- No reason to believe the applicant will not practise with decency, honesty and integrity
For each application for a certificate of registration as a student, intern, pharmacist or pharmacy technician, applicants must submit a:
- Current police background check
- Declaration of Good Character
These two registration requirements help the College assess the likelihood that an applicant will practise the profession competently with decency, honesty and integrity, and in a safe manner.
Applicants who do not meet the good character requirement will have their application considered under the Minor Offences Policy or referred to a panel of the Registration Committee. The panel will review the applicant’s conduct or behaviour and determine if it is relevant to their suitability to register as a pharmacy professional. A past conviction or finding does not necessarily preclude an applicant from being registered.
The College posts charges and/or findings that are relevant to an applicant’s suitability to practice on the “Find a Pharmacy or Pharmacy Professional” section of the College website.
Police Background Check
A police background check is an objective report of an applicant’s criminal history. The College accepts an Enhanced Police Information Check (E-PIC) online through Sterling Talent Solutions, and will accept a police background check obtained from a local police station. The College will not accept police background checks from other jurisdictions.
Expiry and Validity Dates
The police background check must have been completed within the six months prior to the final processing of the application for a certificate of registration. Extensions on the validity police background checks will not be provided, instead a new police background check must be completed.
The Declaration of Good Character must be submitted at the time of each application.
Upon Annual Renewal
As per the Pharmacy Act, pharmacy professionals are required to self-report to the College in a timely fashion, if he or she:
- Has charges or convictions for an offence in any jurisdiction
- Is currently under investigation or has findings of professional misconduct in any profession or occupation
- Is currently under investigation or has findings of incompetence in any profession or occupation
- Is currently under investigation or has findings of incapacity in any profession or occupation
- Is currently under investigation or has findings of professional negligence and/or malpractice in any profession or occupation
While self-reporting in a timely fashion is always a requirement, each registered pharmacist and pharmacy technician must complete a declaration of good character upon renewal each year.
Learn more about how the College determines if a pharmacy professional’s questionable conduct or behaviour is relevant to his or her suitability to practice pharmacy. The College posts charges and/or findings that are relevant to a member’s suitability to practise pharmacy or operate a pharmacy on the “Find a Pharmacy or Pharmacy Professional” section of the College website.
The following definitions are provided to help with completing the Declaration of Good Character.
Guilty— being found “guilty” means that a court has found that a practitioner committed the offence even if they have been pardoned or received a conditional or absolute discharge. If they were found guilty but not convicted, they must still report any findings of guilt.
Offence— an “offence” is a breach of law that is prosecuted in a court. This includes criminal offences as well as any other offences under federal, provincial or municipal statutes. Although practitioners are required to report any offence even if it does not relate to the practice of pharmacy, the College is particularly interested in any offence:
- Related to the use, possession or sale of drugs, in any jurisdiction
- Under the Controlled Drug and Substances Act (Canada)
- Related to the practice of pharmacy or any other profession or ccupation, in any jurisdiction
Finding — a“finding” occurs after a formal hearing or by a formal admission by the practitioner of wrongdoing or of incapacity (for example before a Discipline Committee or a Fitness to Practise Committee). Practitioners are required to report any finding related to professional misconduct, incompetence or incapacity even if a different term is used to describe the issue in pharmacy or in any other profession or occupation.
Facing a proceeding — a practitioner is currently “facing a proceeding” if they have been notified that there will be a hearing held in respect to allegations of professional misconduct, incompetence, incapacity, or a similar issue (different words are used by different regulators to describe the same concept).
In relation to the practice of pharmacy — an offence “in relation to the practice of pharmacy” means that it has some relevance to a practitioner’s practice or suitability to practise the profession.
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